The most effective HR communication is well-constructed, keeps the audience in mind and is appropriately distributed. It also contains language that doesn't leave it up to the reader to interpret the meaning, meaning an HR memo must be clear and unambiguous.
A policy recommendation is simply written policy advice prepared for some group that has the authority to make decisions, whether that is a Cabinet, council, committee or other body.
Policy recommendations are in many ways the chief product of the ongoing work of government managers to create and administer public policy.
In this course, we'll use the term policy recommendation to refer to policy submissions made to a provincial, territorial or federal Cabinet or a municipal council, although there are many other terms for these submissions.
Policy recommendations have a lot in common with briefing notes.
Like a briefing note, a policy recommendation serves to inform senior decision-makers about a policy issue. However, a policy recommendation document goes further than a briefing note, providing both a more in-depth analysis of the options and a policy recommendation.
Policy recommendations are the key means through which policy decisions are made in most levels of government. In our federal and provincial governments, policy recommendations are brought forward by a minister or department for approval by Cabinet.
Whether the policy recommendation is accepted as sound advice or dismissed in favour of another option largely depends on how well the issue and the arguments justifying the recommended course of action are presented. How are Policy Recommendations Structured?
Formats vary from jurisdiction to jurisdiction but have a number of common features. They all, for example, begin with an issue. An issue, as you learned in the briefing assignment, is a matter on which a policy decision is required.
Policy recommendations also, of course, include one or more recommendations. In between the issue and the recommendation though not necessarily presented between these two in the actual document is the policy analysis. One reason for this structure is that writing policy recommendations is basically a process of problem solving.
In some version or other there are many variations on the problem solving modelmost problem solving approaches to policy follow a simple sequence: Policy Recommendations and Analytical Reports Policy recommendation documents are really just forms of the standard analytical report.
Both documents analyze a situation and recommend a course of action. In both cases, the primary purpose is to help others make a decision; the writer's task is to convince the reader of the appropriateness of the analysis and the recommendation.
How Policy Recommendation Documents are Organized Like other analytical reports, policy recommendation documents can have a direct or an indirect structure.
The analysis discussion follows the recommendation. This part of the document covers the background, factors considered in arriving at the alternatives considered, the analysis of the options and any other information that was considered in arriving at the recommendation.
This structure allows the reader to get the most important information first.
The reader can then read the discussion to see how the recommendation was arrived at or, of course, can skip the discussion. An indirect structure follows the traditional academic approach to inquiry: The reader follows the same sequence as the writer. Few policy documents follow this structure; if they do, the recommendation is still presented before the analysis.
What are the Characteristics of a Well-written Policy Recommendation? By now you probably have noticed that well-written documents share the same characteristics. They fulfill a well-defined purpose for an identified audience and are clear, concise, complete and easy to read.These guidelines teach the strategies, mechanics, and structure of a basic policy memo, which then serves as the guiding document for an oral briefing of a decision-maker.
The workshop offers ways the workshop, you will be prepared to write short l,word memos—a skill you will apply repeatedly as policy writer.
Introduction: Know your. For example, in cases of workplace investigations, such as sexual harassment, a memo to file goes into the investigative file and not the employee's personnel file. Memos to file for investigative purposes remain confidential and accessible only to staff with a need to know, such as HR staff, company executives and owners, or legal ashio-midori.com://ashio-midori.com · Writing the Policy Proposal Be sure to: Address it to the governmental official who has the most authority to deal with this issue.
If you write to the chair of a legislative committee, verify that his or her committee has the jurisdiction to do what you ashio-midori.com://ashio-midori.com A memo or a memorandum is a document used to make communication possible between the members of a department in an organization.
A memo is also used for external communication i.e. whenever you want to communicate with business ashio-midori.com://ashio-midori.com /ashio-midori.com · How to Write a Memo In this Article: Article Summary Sample Memos Writing the Memo’s Heading Writing the Body of the Memo Finalizing the Memo Using Memo Templates Community Q&A Memos are a great way to communicate big decisions or policy changes to ashio-midori.com · A briefing memo is advice to a leader or stakeholder on adopting a course of action.
A well-written briefing note defines the problem and the reason the organization has to act. Writing a briefing provides background, then lays out the course of action. It should be simple, clean and easy to ashio-midori.com://ashio-midori.com